Military
Officers Association of
Policies and Procedures Guide Number 1
10 Feb 2007
TWO-YEAR CALENDAR OF COUNCIL EVENTS
1. General.
a. There are several key
items or events that are required by Council By-laws to occur during various
times/quarters throughout the year.
b. Officers are elected
during the odd numbered years for two-year terms.
c. The required events
vary slightly for each year.
2. References.
a.
MOAA South Carolina Council of Chapter By-Laws with Addendums, dated
June 2002.
b. MOAA Council and
Chapter Policies and Procedures Guide. Section 1, Chapter 2
and Section 1 appendix A.
3. Procedures:
a. Odd Numbered Year.
(1). First Quarter.
Regular Meeting.
Old/New Business as required.
Dues payable January 1st.
(2). Second Quarter.
Regular Meeting.
Old/New Business as required.
Chapter dues delinquent May 1st.
Appoint Annual Audit Committee
(3). Third
Quarter.
Regular Meeting. Old/New Business as required.
Propose dues and budget for following year.
Appoint nominating committee for following year officers. (Suggestion: Made up
of three most recent past-presidents).
(4). Fourth
Quarter.
Regular Meeting.
Old/New Business as required.
Annual Meeting (To include Annual Reports).
Election of Officers (Odd year only).
- Include in meeting notice.
Approve dues and budget for following year.
b. Even Year.
(1). First
Quarter.
Regular Meeting.
Old/New Business as required.
Installation of Officers.
Dues payable January 1st.
(2). Second Quarter.
Regular Meeting.
Old/New Business as required.
Chapter dues Delinquent May 1st.
(3). Third
Quarter.
Regular Meeting.
Old/New Business as required.
Propose dues and budget for following year.
(4). Fourth
Quarter.
Regular Meeting.
Old/New Business as required.
Annual Meeting (To include Annual Reports).
Approve dues and budget for following year.
Military Officers
Association of
Policies and Procedures Guide Number 2
10 Feb 2007
FINANCIAL MANAGEMENT
1. General. The Council elects a treasurer during
odd years who serves a two-year term. He/she manages all Council financial
transactions. The Council operates totally on a cash basis. Cash is
accumulated as a result of dues collected annually from each Council
Chapter.
2. References.
a. MOAA Council and
Chapter Policies and Procedures Guide.
(1) Section I, Chapter 3, Organization (Treasurer).
(2) Appendix A, Article VI, Dues.
b. MOAASC Council of
Chapters Bylaws.
(1) Article VI-Finance.
(2) Article VIII-Officers, Section 9 (Treasurer duties).
(3) Article IX-Committees, Section 3 (Biannual Audit).
3. Procedures:
a. The Treasurer
performs duties in accordance with Paragraph 2b(2)
above.
b. The Treasurer
reimbursements for Council Member expenses in accordance with Attachments 1 and
2 below.
c. The Treasurer
administers other Council expenditures as directed by the Executive Committee
or Council at large.
ATTACHMENTs:
1. Council Officer Travel Reimbursement Form - 13
Mar 2004
2. Council Expenditures (Other than Officer travel to and from Council Meetings) Reimbursement form - 2
Dec 2006
Military Officers Association of
Policies and Procedures Guide Number 3
10 Feb 2007
ROTC/JROTC LIAISON
1. General. There are many university and high
school ROTC programs in
2. References.
a. MOAA Council and
Chapter Policy and Procedures Guide, Appendix E.
b. Verbal Guidance from
MOAA.
3. Procedures:
a. The Council shall
maintain a statewide listing, by military service, of all South Carolina ROTC
and JROTC units.
b. The Council shall
provide assistance to chapters in any/all ROTC matters upon request.
c. Chapters will
establish liaison with ROTC and JROTC units in their geographical area as they
deem appropriate. A list of units affiliated with should be submitted to
Council during the Fall semester each year.
d. Chapters will
coordinate directly with their respective ROTC units on matters MOAA Medal
presentations, MOAA scholarship programs and any other support they desire.
e. Those ROTC units not
in liaison with a chapter will affiliate with, and request support from, MOAA
National on those matters included in Paragraph 3c above.
ATTACHMENT
MOAA Council and Chapter
Policy and Procedures Guide, Appendix E.
Military
Officers Association of
Policies and Procedures Guide Number 4
10 November 2007
SOUTH CAROLINA MOAA POINTS OF
CONTACT/LIAISON
WITH
1. General.
a. This is a pilot
volunteer project requested by MOAA National.
b. It’s purpose is to
dramatically increase the legislative clout of our Council and Chapters by
making a concerted effort to develop a good relationship between specific
volunteer chapter members and their respective US Senators and US congressmen
and their respective staff members.
c. MOAA members who
volunteer for this project should believe in the idea and should want to
enthusiastically endeavor to develop ways to make it be successful.
d. It is envisioned that
MOAA would enhance chances of in- fluencing ;legislators to support MOAA’s
agenda if legislators recognize and get to know state MOAA leaders as important
influencers among their constituents.
e. Volunteers for this
project will not be expected to do everything on their own. MOAA will support
them with fact sheets and other materials along with providing periodic alerts
when requesting calls to be made on legislators about specific issues.
e. The ultimate goal is
for the voluntee
r and
his chapter to build a continuing relationship with their
legislator.
2. References.
a. MOAA presentation
made by Col Steve Strobridge, Director, Government Relations, MOAA National, to the South Carolina
Council of Chapters meeting on 12 May 2007.
b. Handouts and notes
provided by Col Strobridge at this above referenced
meeting.
3. Procedures:
a. Upon request from
(And using materials supplied by) MOAA headquarters, make occasional personal
visits to the legislator’s nearest local office to educate the legislator about
a particularly hot issue on which MOAA needs his support.
b. Establish, to the
extent possible, a positive and mutually respectful working relationship with
the U.S. Representative/ Senator and his staff as a representative, so that the
legislator/staff are aware that you represent a large, influential organization
with a substantial number of voting constituents in his district/the state who
care about military-related issues and the legislator’s support or nonsupport
of them.
c. Make the legislator
and staff aware, in as positive a way as possible, that MOAA’s
magazine, legislative update, and Web site, as well as state and chapter web
sites, newsletters and meetings, spread the word about the issues and the
legislator’s degree of support for them (i.e. to the extent the legislator
supports MOAA’s goals, communication with MOAA and
the chapters liaison is a useful way to help get the word of that support to
constituents).
d. Provide the
legislator and staff with fact sheets and other materials from MOAA’s magazine and Web site to educate the legislator on
issues of concern to the military and veteran’s community and MOAA’s positions, as well as any items on the Web site or
in MOAA magazines highlighting the legislator’s support or nonsupport((MOAA’s Web site has a page for each legislator, showing his
cosponsorship status on key issues).
e. Seek occasional
opportunities for the legislator to speak to your chapter and answer member’s
questions about his views/positions on issues MOAA cares about (When the
legislator is up for election, this should include offering equal opportunity
for other major candidate[s] to address the chapter).
f. All liaison
volunteers should also establish a working relationship with the State Council
Legislative Coordinator to keep him informed of actions and activities so that
he can keep the Council informed as necessary. the
same holds true for doing likewise with respective Chapter Legislative Liaisons.
g. It is to be
emphasized that volunteers for this project should not be asked to take on more
than they are willing to do. The main objectives are reflected in paragraphs a and b above.
h. In conclusion, the
extent to which the volunteer liaison is interested and able to build a
positive relationship and foster the legislator’s engagement in championing MOAA’s legislative goals, the more effective the pilot
program will be.
ATTACHMENTs:
1. Matrix Indicating Chapter Membership Living in
Congressional Districts.
2. Initial Liaison Volunteer Roster.
Initial Liaison Volunteer Roster
As of 11-21-07
Senator Jim DeMint
6 Pine View
864-268-2997
MOAAtaylors@aol.com
Senator Lindsey Graham
60
843-671-3997
djpustilnik@hotmail.com
(O) 803-418-0800
(C) 803-840-5350
timmurphy@ftc-i.net
US Congressional District 1 - Cong. Henry Brown
(H) 843-875-3401
(C) 843-832-0050
eburnsiii@sc.rr.com
US Congressional District 2 - Cong. Joe Wilson
803-776-7083
tybro@aol.com
US Congressional District 3 - Cong. J. Gresham
Barrett
(864) 964-9976
Thomas9976@charter.net
803-649-4589
fastwalk1@gforcecable.com
US Congressional District 4 - Cong. Bob Inglis
6 Pine View Terrace
864-268-2997
MOAAtaylors@aol.com
US Congressional District 5 - Cong. John Spratt
(H) 803-775-8082
(O) 803-469-6350
tmyers@russellandjeffcoat.com
US Congressional District 6 - Cong. James Clyburn
803-775-0487
cgibbs@sc.rr.com